User Fields

This window involves user-defined employee information for data that may be specific to your organisation. Information important to an organisation that is required to be stored somewhere or is requested to be stored as part of a conversion from another product may need to be stored in User Fields such as Bonus Group, Agreement Number, Old Employee Number, Subsidy Code, Average Hours per Day, etc.

Prerequisites

• Field Numbers - This allows for a descriptor to be defined for each user field.

Rules and Guidelines

• User Dates are used to store dates such as Long Service Leave Adjusted Service Date through User Date 1. User Date 2 is usually reserved for Annual/Sick leave adjustment service date.
• Any of the User data can be reported via Extractor and the user Dates can be used in sending date-based reminders to managers.
• Single Sign-On and Global ID numbers are sometimes used by organisations with Global HR systems that require Preceda to interface with them and refer to the Global HR employee ID.
• The descriptions of User Fields and User Dates are defined using the Field Numbers option where History retention requirements for these items can also be defined.
• There are 11 user fields that can be utilized and 6 User dates.
• User Fields are of various lengths with some being numeric only.

• Information entered on this window could be accessible to the employee when logging in Employee Self Service.

Field Information

User Fields

User Field 1	Can only contain numbers to a maximum value of 999.99
User Field 2	Can only contain numbers to a maximum value of 999.99
User Field 3	Can contain any character up to a maximum of 5 characters
User Field 4	Can contain any character up to a maximum of 5 characters
User Field 5	Can contain any character up to a maximum of 10 characters
User Field 6	Can contain any character up to a maximum of 10 characters
User Field 7	Can contain any character up to a maximum of 15 characters
User Field 8	Can only contain numbers to a maximum value of 99.99999
User Field 9	Can only contain numbers to a maximum value of 99.99999
User Field 10	Can only contain numbers to a maximum value of 999
User Field 11	Can only contain numbers to a maximum value of 99999

 

User Dates

There are 7 User Dates with the first being reserved as Adjusted Service date for Long Service Leave and Other Leave Accrual Types. The User field window displays the remaining 6 User Dates which are user definable using Field Numbers and can contain any valid date.

Global Identifier

Global Identifier is used by organisations with a Global HR or other systems and can be used to store the Global Employee Id that may not be the same as the Preceda employee ID number. Other Global ID can be used to store other Ids such as the Vendor number for the employee used in the Global Accounting Package to reimburse employee expenses.

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